25 Best AI Productivity Tools to Use in 2025

‘Work smarter, not harder’ is more than just a cliché—it’s a survival strategy for today’s professionals. 👨‍💼

Whether you’re leading a team, running your own business, or managing remote projects, maximizing productivity is crucial to staying competitive. That’s where AI productivity tools come in. 🦾

These tools automate repetitive tasks and streamline workflows to help eliminate bottlenecks and optimize daily operations. Since they handle the mundane aspects of your work, you can focus on the bigger picture—driving growth and innovation in your business.

In this blog, I’ll share the AI tools I rely on for efficiency and results. They helped me transform the way I work.

25 Best AI Productivity Tools to Use in 2024

What Are the Benefits of Using AI for Productivity?

When I first began integrating artificial intelligence into my daily workflow, I was skeptical about its impact on my productivity. However, I quickly discovered that leveraging AI tools can significantly help me manage tasks and make decisions.

Here are some benefits I’ve experienced:

Saved time on repetitive tasks like scheduling meetings, sorting emails, and entering data, so you can focus on high-value work
Boosted creativity by generating fresh ideas and perspectives with AI-driven brainstorming tools
Improved decision-making by analyzing large datasets and delivering actionable insights in real time
Prioritized tasks efficiently by using AI to organize your to-do list based on deadlines, importance, and work habits
Streamlined collaboration by automating updates and keeping communication clear and consistent
Learned and adapted to your workflow over time, optimizing processes and anticipating your needs

🔍 Did You Know? According to a Forbes Advisor survey, over 60% of business owners believe AI will boost productivity.

What Should You Look for in an AI Productivity Tool?

When searching for an AI productivity tool, it’s essential to consider a few key factors that can make a significant difference in your workflow. Here’s what I look for:

Versatility: Choose a tool that covers a wide range of tasks—like text generation, image creation, project management, or automation. The more flexible the tool, the better it can solve various problems in your daily tasks
User-friendliness: An intuitive interface is crucial, especially if you’re not tech-savvy. A straightforward design can make learning and using the tool a breeze
Customization and control: While automation is beneficial, having the option to customize outputs and refine prompts ensures the results meet your expectations
Integration: Look for tools that seamlessly connect with your existing software ecosystem
Automation capabilities: A great AI tool should automate repetitive tasks, like scheduling and transcribing meetings, to boost your productivity significantly

With these elements in mind, you’ll be well-equipped to choose the best productivity tools to enhance your workflow.

Best AI Productivity Tools for Project Management

We all know the struggle of juggling tasks, deadlines, and that never-ending to-do list. It can feel like a chaotic circus sometimes!

But what if I told you that these project management tools can make your work life a whole lot smoother and help you learn how to be more productive with their AI capabilities?

1. ClickUp (Best for comprehensive project management and collaboration)

First up is ClickUp—an all-in-one productivity powerhouse designed to tackle it all. When I say this app really does it all, I mean it can do everything from organizing complex projects and tracking deadlines to managing personal tasks and facilitating team collaboration.

ClickUp Brain

But what really made me pick this highly-rated project management tool is ClickUp Brain with its AI-powered capabilities.

ClickUp enhances productivity with its top ClickUp Brain features—the AI Knowledge Manager, AI Project Manager, and AI Writer. These tools help you complete tasks and anticipate your needs, suggesting task breakdowns, priorities, and deadlines as you plan your projects.

It even offers AI meeting summarization, so you can quickly capture key points and action items from your meetings without sifting through lengthy notes.

This proactive support eliminates guesswork and keeps everything on track.

ClickUp: best AI tool to maintain work-life balance — Summarize task activity and ask targeted questions about the task owner, due date, comments, and more with ClickUp Brain

Here’s how Pressed Juice tripled their productivity without having to scale their team.

Pressed Juice Makes Good Nutrition Accessible to All through ClickUp

Now, who doesn’t love a little extra help with writing and creative projects?

That’s where the writing assistant comes in. It offers built-in spell check, AI quick replies for effortless messaging, and the ability to create organized tables with insights. You can instantly generate briefs, blogs, reports, and project outlines, ensuring your writing is polished and tailored to your specific needs. Plus, ClickUp AI can summarize lengthy documents and meeting notes, helping you focus on critical tasks without getting bogged down in details.

📌 Example: If you’re a content marketer, you could use ClickUp Brain to draft engaging blog posts or generate social media captions that resonate with your audience.

ClickUp: best AI tools for productivity — Craft professional and polished content with ClickUp Brain

ClickUp Brain MAX: Advanced AI for your desktop and beyond

For even more powerful AI productivity, ClickUp offers Brain MAX—a standalone desktop app that takes everything great about ClickUp Brain and expands it across your entire computer. With Brain MAX, you can search across ClickUp, your connected work apps (like Google Drive, Figma, and GitHub), and the web, all in one place.

Use Talk to Text to dictate notes or tasks hands-free, and create or update tasks and docs directly from your desktop.

A standout feature of Brain MAX is the ability to choose between leading AI models—including ChatGPT, Claude, and Gemini—for chat and research, giving you flexibility to leverage the best AI for your needs.

Know more about Brain MAX in this video.

ClickUp Automations

I love combining ClickUp Brain with ClickUp Automations. This powerful duo simplifies tedious manual processes, making auto-scheduling and task ranking a breeze for anyone juggling multiple priorities. ClickUp AI anticipates upcoming tasks and optimizes your workflow by automatically scheduling tasks based on deadlines and importance.

📌 Example: A marketing manager can automate a campaign by setting a rule: When a task is marked ‘Completed,’ notify the design team to start on promotional materials and assign a one-week deadline. Meanwhile, ClickUp AI ranks the next tasks in line, so the team knows exactly where to focus their efforts to boost efficiency.

Use natural language processing (NLP) to create custom workflows with ClickUp Automations

But it doesn’t stop there.

ClickUp Chat

ClickUp Chat brings even more productivity enhancements to the table with its AI Catch Me Up feature, which keeps team members informed by summarizing conversations they might have missed. It also allows you to convert chat messages into actionable tasks, eliminating the need for context switching and ensuring important discussions are seamlessly integrated into your workflow.

While ClickUp Brain enhances productivity through AI-driven insights, ClickUp’s productivity templates provide a pre-built customizable framework to manage projects and tasks efficiently.

Staying organized can be tough, especially with all the tasks you juggle, but the ClickUp Personal Productivity Template helps you tackle it head-on. It is perfect for anyone looking to achieve personal goals by enhancing daily efficiency.

Your agency is missing out on so much productivity if you are not using ClickUp! Without Clickup, I would have to hire 3 more people to get the same things done.

Ravi Tharuma, CEO and Founder

Employee productivity is a key metric for measuring how well your team is performing at work. If you want to keep track of your team’s output, the ClickUp Personal Productivity Report Template is here to help.

Next, the Using ClickUp for Productivity Template tackles a variety of productivity challenges, making it perfect for all sorts of industries, project types, and job roles. It allows you to track and manage your workloads, tasks, to-do lists, and a mix of your goals all in one place.

ClickUp best features

Summarize comment threads: Quickly extract key points from lengthy comment conversations, keeping you informed without the clutter
Prioritize tasks automatically: Rank tasks based on urgency, helping you focus on what matters most and reduce planning time
Schedule tasks effortlessly: Handle task scheduling based on deadlines and importance, streamlining your workflow without manual input
Summarize content quickly: Extract key points from long documents or comment threads, saving time and keeping you informed
Generate creative ideas: Brainstorm fresh concepts, improve your writing, and elevate the quality of your creative projects
Optimize workflow management: Streamline repetitive tasks, anticipate next steps, and keep focused on high-priority work

ClickUp limitations

New users may find the interface overwhelming due to its extensive features
The mobile version of ClickUp may lack some advanced features found on the desktop version

ClickUp pricing

Free Forever
Unlimited: $7/month per user
Business: $12/month per user
Enterprise: Custom pricing
ClickUp Brain: Add to any paid plan for $7/month per user

ClickUp ratings and reviews

G2: 4.7/5 (9,000+ reviews)
Capterra: 4.6/5 (4,000+ reviews)

🧠 Fun Fact: The first job AI ever had was playing chess. In 1956, the first AI program was written to play chess—though it wasn’t particularly good, it laid the foundation for AI’s future in gaming.

2. Notion AI (Best for workspace organization and knowledge management)

Notion : ai productivity tools — Via: Notion AI

Wouldn’t it be great to have a productivity tool that handles more than just notes and project management? That’s exactly what Notion AI does. Building on Notion’s robust workspace, Notion AI takes it up a notch, acting like a personal assistant embedded directly into your workflow.

From automating repetitive tasks to pulling insights from your documents and beyond, this AI tool is crafted to save time and bring a fresh level of efficiency to your day-to-day life.

I like that it creates and refines documents seamlessly, using AI to match your unique tone and follow any style guide. Also, with features like SAML-based SSO, SCIM user provisioning, and advanced permissions, Notion AI keeps your workspace safe, compliant, and accessible.

Notion AI best features

Extract valuable insights, identify key points, and even generate follow-up actions from imported PDFs or image files
Transform your database entries into actionable insights, assign tasks, and track progress
Level up your documents by generating visuals like flow charts or diagrams to clarify complex information
Search for answers within Notion, Slack, Google Drive, and more

Notion AI limitations

Notion can slow down with large databases or during collaboration, impacting productivity
New users may find Notion’s versatility overwhelming without proper guidance and training

Notion AI pricing

Free
Plus: $12/month per seat
Business: $18/month per seat
Enterprise: Custom pricing

Notion AI ratings and reviews

G2: Not enough reviews
Capterra: Not enough reviews

3. Reclaim AI (Best for smart scheduling and time management)

Reclaim AI : ai productivity tools — Via: Reclaim AI

What if an AI tool could manage your calendar, block time for focus, and even help you avoid back-to-back meeting burnout? That’s Reclaim AI.

This isn’t just another calendar app—it’s a smart scheduling solution designed to keep your workday balanced and productive. Reclaim AI has you covered with real-time adjustments, whether coordinating across time zones, protecting deep work sessions, or fine-tuning your daily plan.

And it goes beyond the basics—adapting to your role and priorities. From blocking ‘no-meeting’ days to dynamically adjusting personal blocks like workouts, Reclaim AI puts you back in control of your day.

Reclaim AI best features

Sync tasks and auto-schedule them, creating an optimized, manageable daily plan
Add ‘breather’ time between meetings, so you’re not rushing from one call to the next
Use smart 1:1s to identify the best times for check-ins with team members
Share your calendar with smart scheduling limits, seamlessly syncing with Google Calendar for smooth task and meeting flow

Reclaim AI limitations

The AI may sometimes misinterpret user priorities or deadlines, leading to scheduling conflicts
The effectiveness of Reclaim AI heavily relies on how well users input their tasks and preferences

Reclaim AI pricing

Lite: Free
Starter: $10/month per seat
Business: $15/month per seat
Enterprise: Custom pricing

Reclaim AI ratings and reviews

G2: Not enough reviews
Capterra: Not enough reviews

Best AI Productivity Tools for Chatbots and Conversational AI

When it comes to online interactions, chatbots are the unsung heroes, making conversations smoother and more efficient. These AI tools are designed to handle everything from simple inquiries to complex customer support, all while keeping users engaged.

4. ChatGPT (Best for generating conversational content and brainstorming ideas)

ChatGPT is an AI-driven productivity tool by OpenAI that’s become a go-to for anyone looking to streamline tasks and boost creativity. It’s like having a limitless collection of personal productivity hacks at your fingertips.

Whether it’s writing emails, drafting reports, generating code, or even just brainstorming ideas, ChatGPT adapts to your needs with remarkable flexibility and a user-friendly interface.

Available in both a free version and an upgraded option, the tool is like your virtual assistant, ready to help 24/7 with enhanced response times and access to the latest models for even more advanced support.

ChatGPT best features

Expand ChatGPT’s knowledge by connecting it to external APIs and databases for up-to-date and specific answers
Generate and debug code effortlessly in various programming languages for complex tasks to simpler code snippets
Bridge communication gaps and foster global collaboration with ChatGPT’s multilingual support, ideal for diverse content creation
Tailor ChatGPT’s responses to fit industry needs, from tech to marketing to education, adding value to specialized tasks

ChatGPT limitations

Responses can feel generic or formulaic, lacking the creativity and detail a human would add
The free model may crash or lag, occasionally feeling buggy during use
ChatGPT may experience downtime during server overloads, affecting availability
Sometimes ChatGPT doesn’t fully follow prompts, requiring lengthy inputs for clarity, which can be time-consuming

ChatGPT pricing

Free
Plus: $20/month per user

ChatGPT ratings and reviews

G2: 4.7/5 (620 reviews)
Capterra: 4.5/5 (60+ reviews)

🔍 Did You Know? ChatGPT gained 1 million users just 5 days after its launch in November 2022.

5. Gemini (Best for creative storytelling and content generation)

Gemini : ai productivity tools — Via: Gemini

Need credible research for a presentation?

Just type in your topic, and Gemini (formerly known as Bard) pulls detailed answers, complete with direct quotes and source links, so you can dive deeper or easily verify the data.

Unlike typical conversational AIs, Gemini is connected to the web, giving you fresh, verified responses. Whether you’re researching for a work presentation or looking for quick insights, Gemini is ready to back up its answers with real sources, even linking directly to pages for easy fact-checking and deeper exploration.

Gemini best features

Get timely and relevant answers drawn from the internet, saving you the time from doing manual research
Use Gemini to cross-check information from multiple sources, flag uncertain claims, and highlight reliable data
Provide direct source links, URLs, and thumbnails to original sources and verify information
Integrate direct quotes from web pages to offer reliable reference points for deeper exploration

Gemini limitations

Despite aiming for factual accuracy, Gemini can still produce incorrect or misleading information
Like many large language models (LLMs), Gemini may carry biases from its training data, making it essential to critically assess its output to prevent potential issues

Gemini pricing

Free
Gemini Advanced: $20/month per user

Gemini ratings and reviews

G2: 4.4/5 (155+ reviews)
Capterra: Not enough reviews

6. Microsoft Copilot (Best for enhancing productivity in Microsoft applications)

Microsoft Copilot : ai productivity tools — Via: Microsoft Copilot

Microsoft Copilot not only remembers the flow of your conversation but actually understands the context, letting you pick up right where you left off.

Whether you’re summarizing a long document, converting text into a slide deck, or simply trying to find a straightforward answer to a complex question, Copilot demonstrates how to use AI tools for productivity by handling the heavy lifting with ease.

It can instantly pull relevant, current data from the web, ensuring that your information is fresh and accurate. Plus, you can easily summarize books, web pages, or documents, making large amounts of text more digestible.

Microsoft Copilot best features

Convert Word documents into PowerPoint slides, distributing content and speaker notes while generating visuals to enhance impact
Share documents and gather feedback through seamless collaboration tools integrated into Microsoft 365
Generate fresh ideas and creative prompts to spark new insights, with the flexibility to refine suggestions as needed
Get tailored suggestions to align with your unique style and preferences over time

Microsoft Copilot limitations

Copilot’s accuracy can vary depending on the quality of data available, potentially leading to errors
The tool may require significant setup or configuration before it can be fully effective for personalized tasks

Microsoft Copilot pricing

Free
Pro: $20/month per user

Microsoft Copilot ratings and reviews

G2: 4.3/5 (60+ reviews)
Capterra: Not enough reviews

💡 Pro Tip: AI tools can sometimes produce biased or outdated information. Be sure to cross-check facts, especially for topics like current events or technical details. Over time, providing feedback to improve outputs can help refine the AI’s performance.

Best AI Productivity Tools for Content Creation

When it comes to content creation, AI tools are like having a creative partner at your fingertips.

Instead of getting stuck in the dreaded writer’s block, you can easily tap into these AI writing tools to brainstorm topics, generate outlines, and even refine your drafts.

7. Jasper (Best for marketing copy and brand-aligned content creation)

Jasper is a generative AI platform crafted with marketing teams in mind to help deliver high-quality, on-brand content at scale. You can configure this tool to create content that matches your brand’s voice, tone, and style consistently across all platforms.

It also empowers marketers to streamline content creation and implement a productivity plan, taking your campaigns to the next level with an intuitive toolkit.

Plus, it lets you automate your marketing processes, integrating AI-powered workflows directly into your martech stack for seamless productivity.

Jasper best features

Use the Marketing Editor, designed specifically for marketing, to draft content with a natural flow that resonates with your audience
Brainstorm with Jasper Chat, an AI assistant, to go from ideation to execution in minutes
Edit visuals with the AI Image Suite that allows you to edit high-quality images at scale, enhancing your visuals in seconds
Choose from over 80 purpose-built marketing apps to meet KPIs across various functions, helping every marketer in your team succeed effortlessly

Jasper limitations

As an AI tool, Jasper may occasionally generate confusing or unrelated words that don’t fit well with your content
Some users find Jasper’s feature set overwhelming, especially when first using the platform
Plagiarism detection comes at an additional cost to the user
Users often find that the tool generates repetitive or off-topic content, which can quickly deplete word credits

Jasper pricing

Creator: $49/month per seat
Pro: $69/month per seat
Business: Custom pricing

Jasper ratings and reviews

G2: 4.7/5 (1243 reviews)
Capterra: 4.8/5 (1842 reviews)

💡 Pro Tip: To get the best results, be specific with your AI prompts. The more detailed and clear you are, the more likely you’ll get accurate and useful outputs. For example, if you’re using AI for content creation, specifying tone, style, or word count can lead to better and more relevant responses.

8. Copy.ai (Best for quick and engaging copywriting across platforms)

Forget fragmented AI tools—Copy.ai’s platform delivers a unified, secure solution for all your go-to-market (GTM) needs. This GTM AI platform understands your brand’s style, generates creative ideas, and tackles writer’s block, securing solutions for all your GTM needs.

Copy.ai makes content creation effortless with an advanced AI engine designed for marketers, writers, and businesses. Its content is also consistent across every business function.

Copy.ai best features

Turn transcripts and rough ideas into polished content ready to drive engagement and improve search rankings
Create almost any content type, from SEO articles to social media captions, with over 90 customizable templates
Craft content for global audiences with support in multiple languages, including Chinese, French, and Spanish
Produce content designed to drive organic traffic, tailored to rank high on search engines

Copy.ai limitations

The content production speed is slower than other AI tools, which can be frustrating
Sometimes it produces inaccurate content on complex or technical subjects
Some users mention that it struggles to capture a unique brand identity, leading to more generic outputs

Copy.ai pricing

Free: Up to 2,000 words per month
Pro: $49/month per user
Enterprise: Custom pricing

Copy.ai ratings and reviews

G2: 4.7/5 (180+ reviews)
Capterra: 4.4/5 (60+ reviews)

9. Grammarly (Best for proofreading and improving writing quality)

Grammarly : ai productivity tools — Via: Grammarly

Grammarly is like having a personal writing coach right by your side. It helps you catch more mistakes than your usual word processor, ensuring your writing is clear and professional. Whether you’re sending an email or writing a report, it gives real-time feedback to tidy up your text.

Designed for everyone from students to professionals, Grammarly brings real-time suggestions into any app or browser you use, so your writing is always polished and on point.

Grammarly best features

Adjust your language to match your audience with personalized style and tone suggestions
Use built-in plagiarism detection to verify the uniqueness of your work, with checks against academic and web sources
Automatically spot and correct grammar, punctuation, and spelling errors as you type, keeping your writing flawless
Seamlessly integrates with tools like Google Docs, Slack, Outlook, and more—no copying or pasting required

Grammarly limitations

It sometimes overlooks grammar mistakes and doesn’t suggest improvements for awkward sentence structures
Using Grammarly for languages other than English can be challenging
It may not be as effective for specialized or technical writing, and can sometimes ignore individual style preferences

Grammarly pricing

Free
Pro: $30/month per member
Enterprise: Custom pricing

Grammarly ratings and reviews

G2: 4.7/5 (8600+ reviews)
Capterra: 4.7/5 (7100+ reviews)

10. Wordtune (Best for rewriting and improving sentence clarity)

When it comes to transforming your ideas into clear, compelling language, Wordtune brings simplicity and power to your writing process. Whether you’re refining an email, creating a blog post, or need an instant rephrase, Wordtune helps you express yourself accurately without extra effort.

Think of it as your writing co-pilot, offering fresh options and perfecting your content every step of the way.

Wordtune best features

Choose from a curated list of context-specific rephrasing suggestions to help you capture your voice accurately
Instantly distill the main points of any text or YouTube video for quick insights or content repurposing
Use Smart Synonyms to discover alternatives and avoid repetition, helping you vary language and improve readability
Ensure every piece is polished before it’s shared with advanced proofreading and grammar checks

Wordtune limitations

Some users have reported challenges with canceling subscriptions, which may lead to continued charges
Sentence suggestion speed can sometimes lag, which may impact productivity

Wordtune pricing

Basic: Free
Advanced: $13.99/month per user
Unlimited: $19.99/month per user
Business: Custom pricing

Wordtune ratings and reviews

G2: 4.6/5 (170+ reviews)
Capterra: 4.4/5 (70+ reviews)

11. Surfer (Best for SEO-focused content creation and optimization)

Surfer is a content intelligence tool that handles every aspect of your SEO workflow. It offers a unique suite of AI-driven features designed to help your content rank higher, drive more organic traffic, and connect with your audience more effectively.

From the SERP Analyzer to the Plagiarism Checker, Surfer offers everything you need to create content that resonates with readers and ranks well on Google.

Surfer best features

Create humanized AI content with the Humanizer feature that edits text to sound natural, adding authenticity to your content
Use Surfer’s Auto-Linking feature to analyze your domain and add internal links effortlessly
Get instant feedback on content structure, word count, and keyword usage so your work stays relevant and competitive
Collaborate seamlessly across teams and allow multiple contributors to work simultaneously in the Content Editor

Surfer limitations

Surfer SEO provides extensive data and suggestions, which can be intimidating for beginners or users unfamiliar with SEO terminology
While Surfer SEO integrates with some popular tools, its integration options are not as expansive as other SEO platforms

Surfer pricing

Lite: $29/month for one user
Essential: $89/month for two users
Advanced: $179/month for five users
Max: $299/month for 10 users

Surfer ratings and reviews

G2: 4.8/5 (517 reviews)
Capterra: 4.9/5 (398 reviews)

Best AI Productivity Tools for Meetings and Transcription

Meetings can be a double-edged sword—they’re essential for collaboration but often turn into time-consuming marathons.

Whether it’s generating accurate transcripts, summarizing key points, or tracking action items, these AI tools for meeting notes take the hassle out of managing meetings.

12. Otter.ai (Best for real-time transcription and meeting notes)

Imagine you’re in the middle of a crucial meeting, deep in discussion, and the last thing you want is to break your flow by scribbling notes. This is where Otter.ai comes in.

As an AI-powered transcription tool, Otter doesn’t just take notes—it is fully immersed in your meetings, recording, transcribing, and even summarizing discussions, so you can focus entirely on the conversation.

Otter is especially handy for those juggling multiple platforms like Google Meet, Zoom, and Microsoft Teams, ensuring that every meeting detail is documented and accessible afterward.

Otter.ai best features

Capture every word in real-time, syncing transcriptions with speaker pace so your playback matches exactly what you heard
Identify speakers clearly with time-stamped labels for effortless organization of multi-speaker meetings
Control playback speeds—slow down or speed up recordings and skip unnecessary pauses so you review at your pace
Engage with team members directly in the transcript by highlighting, commenting, and assigning tasks, creating a collaborative post-meeting workflow

Otter.ai limitations

As a voice-responsive AI, it may occasionally misinterpret commands, which is common in voice-activated tools
Syncing the calendar can sometimes pick up unwanted events, which can become frustrating

Otter.ai pricing

Free
Pro: $16.99/month per user
Business: $30/month per user
Enterprise: Custom pricing

Otter.ai ratings and reviews

G2: 4.3/5 (246 reviews)
Capterra: 4.5/5 (84 reviews)

13. Fathom (Best for summarizing and analyzing meeting insights)

If you’re tired of juggling meeting notes, follow-ups, and action items, Fathom’s AI-powered productivity tool is your go-to solution. It takes the hassle out of online calls by automatically recording, transcribing, and summarizing meetings on platforms like Zoom, Microsoft Teams, and Google Meet.

You can let Fathom handle the busy work so you can focus on what matters—the conversation. You can also sync your call notes directly with AI-powered CRMs to keep everyone in the loop without the extra effort.

Fathom best features

Craft shareable playlists of key meeting highlights to keep team members and stakeholders up to speed with essential moments
Use Ask Fathom to search and interact with your call recordings to quickly retrieve information
Receive a concise meeting summary within 30 seconds, capturing key points and actionable tasks, so you’re ready to move forward right away
Share specific video clips from your recordings for clear communication in team chats to avoid misinterpretation

Fathom limitations

Turning the tool on or off mid-meeting can be challenging, with no quick option to toggle it back on
Sometimes, words are misheard or spelled incorrectly, which might need some manual correction

Fathom pricing

Free
Premium: $15/month per user
Team Edition: $19/month per user
Team Edition Pro: $29/month per user

Fathom ratings and reviews

G2: 5/5 (3631 reviews)
Capterra: 5/5 (532 reviews)

14. Fireflies (Best for capturing and organizing meeting discussions)

Missing key meeting details can throw off follow-ups and derail project timelines. That’s where Fireflies steps in, redefining how teams stay productive and on track.

Fireflies doesn’t just record calls—it transcribes, summarizes, and transforms every conversation into a fully searchable knowledge base. With this tool, your meetings become more than just discussions—they turn into actionable insights.

It even syncs call notes directly to your CRM, logging details automatically for seamless follow-ups.

Fireflies best features

Share the most memorable meeting moments as audio clips; perfect for sharing context quickly
Group meetings by department or project, and easily tag teammates, leave comments, and pin crucial points
Track speaker time, sentiment, and even objection handling for performance insights—perfect for sales and coaching teams
Use voice commands to create tasks in Asana, Trello, or Monday.com during the meeting, instantly linking actions to projects

Fireflies limitations

Adding sub-channel options within channels could help with organizing and referencing meetings more efficiently
Currently, downloading all meeting components (summary, transcript, and audio) requires multiple clicks

Fireflies pricing

Free
Pro: $18/month per seat
Business: $29/month per seat
Enterprise: $39/month per seat

Fireflies ratings and reviews

G2: 4.8/5 (540 reviews)
Capterra: Not enough reviews

📖 Also Read: How to Use AI Personal Assistant Apps to Boost Productivity

Best AI Productivity Tools for Visual and Video Content Creation

Creating eye-catching visuals and engaging videos can often feel overwhelming, especially with so many options and technical skills required. That’s where AI tools simplify the process, helping you stay ahead of the competition.

15. Descript (Best for editing audio and video content seamlessly)

Descript : ai productivity tools — Via: Descript

Descript is an AI-powered, versatile video editing tool that feels a bit like a word processor. Instead of traditional waveform editing, it allows you to edit by text—type, cut, copy, and paste—which is great for podcasters, video editors, and anyone who works with audio and video.

It has features like transcription, multitrack editing, and AI-powered tools for correcting errors and adding effects.

Whether you’re creating content for YouTube, social media, or a podcast, Descript brings an interactive and seamless experience from start to finish.

Descript best features

Simply cut, copy, and paste text to edit audio and video, or even type to generate words in your own voice using AI
Use slide-style templates and layouts to make your videos look professional without complex design work
Let AI identify viral-worthy clips, then refine them with Descript’s simple editing tools for standout content
Generate YouTube descriptions, video chapters, or podcast show notes in seconds with Descript’s AI

Descript limitations

Being cloud-based means there’s no backup on your hard drive, so if it stops working, you can’t salvage work locally
Room tone generation is automatically selected, which can sometimes interfere with audio edits

Descript pricing

Hobbyist: $19/month per person
Creator: $35/month per person
Business: $50/month per person
Enterprise: Custom pricing

Descript ratings and reviews

G2: 4.6/5 (574 reviews)
Capterra: 4.8/5 (170 reviews)

🧠 Fun Fact: The first AI chatterbot, ELIZA, was created in the 1960s by Joseph Weizenbaum. It could simulate a conversation with a psychotherapist. If you talked to it long enough, it would start asking you questions based on your answers, making it feel like you were chatting with a real person!

16. Midjourney (Best for generating high-quality visual art and designs)

Midjourney : ai productivity tools — Via: Midjourney

Midjourney is a powerful AI image generator that transforms text prompts into stunning visuals, offering users a unique creative experience right through Discord.

It may take a bit to get used to the Discord setup, but once you do, Midjourney opens up endless possibilities for artists, marketers, designers, and anyone looking to bring imaginative visuals to life.

This tool is especially great if you want high-quality graphics that stand out—and it even lets you experiment across different art styles.

Midjourney best features

Get four variations of each generated image, then choose to upscale, refine, or create new variations for a personalized touch
Experiment with an impressive range of artistic styles to create anything from abstract art to polished web designs
Join a vibrant community on Discord where users share tips, showcase creations, and inspire each other
Select from different plans with varying GPU speeds, allowing you to tailor your usage and get results faster

Midjourney limitations

Achieving precise details can be challenging due to limited fine-tuning options
Requires Discord, which may limit accessibility for some users
Users often find the customization features lacking when compared to competitors
It can struggle with understanding detailed contextual cues, such as producing pixel art when the prompt is specific to that style

Midjourney pricing

Basic plan: $10/month per user
Standard plan: $30/month per user
Pro plan: $60/month per user
Mega plan: $120/month per user

Midjourney ratings and reviews

G2: 4.4/5 (85 reviews)
Capterra: Not enough reviews

17. DALL-E (Best for creating unique images from text descriptions)

OpenAI’s DALL-E is an AI image generation model designed to bring your ideas to life through realistic and creative images generated from text prompts.

Unlike traditional design tools, DALL-E interprets natural language descriptions and transforms them into vibrant visuals, blending imaginative concepts and realistic details seamlessly.

It lets your imagination run wild with a user-friendly experience, whether you’re designing a concept, prototyping visual ideas, or experimenting with AI.

DALL-E best features

Create high-quality images that closely mimic real-life photography, ideal for realistic visualizations and creative projects
Extend the borders of an image to create expansive scenes, allowing for continuous landscapes or intricate, larger compositions
Combine styles like oil painting, digital illustrations, and surrealistic elements to design uniquely blended and stylized images
Combine styles like oil painting, digital illustrations, and surrealistic elements to design uniquely blended and stylized images

DALL-E limitations

DALL-E restricts certain types of images, which limits creative freedom
The AI is developed with limited models, which restricts its creative potential according to some users
Generated images sometimes lack detail or coherence, especially with complex prompts

DALL-E pricing

DALL-E is available as part of ChatGPT Plus, a paid plan that costs $20/month. This plan also includes ChatGPT’s language generation features.

Free
Plus: $20 per user

DALL.E ratings and reviews

G2: 3.9/5 (32 reviews)
Capterra: Not enough reviews

18. Synthesia (Best for producing AI-generated video content with avatars)

Synthesia : ai productivity tools — Via: Synthesia

Synthesia makes video creation accessible, quick, and professional—even if you’ve never edited a video. This AI-powered platform turns plain text into engaging videos in minutes, with life-like avatars, narrations, and global language options.

Perfect for marketers, sales teams, and content creators, Synthesia takes the complexity out of video production and delivers polished results you can brand and customize with ease.

Synthesia best features

Produce videos in over 120 languages with accurate voiceovers and closed captions, allowing you to connect with audiences worldwide
Choose from 160+ AI avatars that reflect your brand’s tone and audience diversity, helping make your content relatable and inclusive
Embed your videos into LMS, LXP, or shareable authoring tools, and get team feedback instantly
Tailor videos with your logo, colors, and fonts, ensuring every piece of content aligns with your brand identity

Synthesia limitations

Different voice actors can have varying difficulties with word pronunciation, leading to inconsistency in output
Some users find the customization options for avatars and voiceovers not as extensive as required for very specific branding needs

Synthesia pricing

Free
Starter: $29/month per user
Creator: $89/month per user
Enterprise: Custom pricing

Synthesia ratings and reviews

G2: 4.7/5 (1600+ reviews)
Capterra: 4.7/5 (196 reviews)

🎯Also Read: 10 Synthesia AI Alternatives for AI-Generated Videos in 2025

19. Beautiful.ai (Best for creating stunning presentations effortlessly)

Beautiful.ai truly lives up to its name, transforming how you create presentations. With this AI-powered platform, presentations become effortless and visually stunning—all the layouts, styles, and images are at your fingertips, ready to shape your ideas into a polished deck.

Whether you’re crafting a pitch, business proposal, or a creative portfolio, Beautiful.ai has you covered with smart templates and automated design features that make your slides look professionally crafted.

Beautiful.ai best features

Choose from pre-built templates tailored for everything from pitch decks to media kits. Simply plug in your content, and the AI takes care of the design
Give DesignerBot, its AI-powered design generation tool, a short description, and it generates a complete presentation for you
Add your content to adapt your slide layout in real-time, automatically applying design principles so everything looks polished
Use sliders and tables to adjust data on the fly, and watch your slides update dynamically

Beautiful.ai limitations

There is a lack of customization options and limited customer support, which can hinder the user experience in corporate settings
The AI capabilities often produce the same content and layout repeatedly, reducing overall effectiveness

Beautiful.ai pricing

Pro: $12/month per user
Team: $50/month (1-20 people)
Enterprise: Custom pricing

Beautiful.ai ratings and reviews

G2: Not enough reviews
Capterra: 4.3/5 (83 reviews)

20. Runway (Best for video editing and creative media production)

Runway : ai productivity tools — Via: Runway

Runway is revolutionizing creative workflows with its AI magic tools that make video, image, 3D animation, and audio generation a breeze. It turns ideas into high-quality visuals and sounds in minutes—without an expensive setup or complicated software.

Runway provides all the tools to bring your creative vision to life at a fraction of the cost and effort of traditional production methods.

Runway best features

Generate expressive, unique character performances with a single reference video—no need for complex rigging or motion capture
Quickly explore endless variations of scenes and effects, from lighting adjustments to location changes, for rapid iteration and experimentation
Incorporate voiceovers, lip sync, and dialogue with generative audio tools like Text-to-Speech and custom voices
Train an AI model to reflect your brand’s unique style and subject guidelines, ensuring every output is on-brand

Runway limitations

Some users find support lacking when tackling complex issues or learning advanced features
While generally user-friendly, some tasks might require better performance and more time to process

Runway pricing

Basic: Free
Standard: $15/month per user
Pro: $35/month per user
Unlimited: $95/month per user
Enterprise: Custom pricing

Runway ratings and reviews

G2: Not enough reviews
Capterra: Not enough reviews

Best AI Productivity Tools for Coding and Development

Coding can sometimes feel like trying to solve a complex puzzle without a picture for reference. But with the help of AI tools, it becomes a lot more manageable.

These tools are designed to assist developers by simplifying complex tasks, providing intelligent code suggestions, and even automating testing processes.

21. GitHub Copilot (Best for coding assistance and software development support)

GitHub Copilot is an AI-powered coding companion that turns your natural language prompts into intelligent code suggestions, enhancing your workflow and productivity. With Copilot, you’ll find coding feels less like a chore and more like a creative collaboration.

This AI tool allows you to write faster, cleaner code, avoid common bugs, and even explore new coding patterns without breaking your flow.

GitHub Copilot best features

Accelerate coding with context-aware suggestions that provide real-time code completions and adapt to your code’s specific context
Enter a plain-language prompt, and let Copilot translate it into relevant code snippets, making coding more intuitive
Enhance code quality with built-in security checks that can automatically detect and block insecure coding patterns in real time
Integrate with tools like Visual Studio Code, JetBrains IDEs, and Neovim, so you can use Copilot without changing your preferred setup

GitHub Copilot limitations

It may not always correctly understand the context or intentions behind the code, leading to less accurate suggestions
Some users may face a learning curve when adapting to its suggestions and fully understanding its limitations
Using Copilot for proprietary or sensitive code can raise questions about code ownership and licensing

GitHub Copilot pricing

Free
Team: $4/month per user
Enterprise: $21/month per user

GitHub Copilot ratings and reviews

G2: 4.5/5 (140 reviews)
Capterra: Not enough reviews

22. Paperspace (Best for running machine learning and AI projects in the cloud)

Paperspace : ai productivity tools — Via: Paperspace

Paperspace by DigitalOcean elevates your development experience with its cloud-based platform that grants on-demand access to powerful computing resources.

Tailored for developers, data scientists, and AI researchers, Paperspace streamlines the complexity of running high-intensity workloads and complex machine learning models. With a user-friendly interface, it makes advanced computational hardware accessible to everyone.

Paperspace best features

Utilize a managed ML ops platform to deploy, manage, and scale your AI projects effortlessly
Get started in seconds with a zero-configuration IDE supporting any library or framework, and easily invite collaborators or share links
Access a vast catalog of GPUs, including the latest models like the Ampere A100s, to train and fine-tune your models with top-tier performance
Bring your SSH key to establish direct connections to your virtual machines for complete control

Paperspace limitations

Users may experience unexpected charges as the platform continues to bill even after deactivating virtual machines
There have been reported instances where virtual machines start without their knowledge, creating confusion and complications

Paperspace pricing

Free
Pro: $8/month per user
Growth: $39/month per user
Enterprise: Custom pricing

Paperspace ratings and reviews

G2: Not enough reviews
Capterra: 3.3/5 (25+ reviews)

Best AI Productivity Tool for Automation and Workflow

In a world where time is money, automation is the secret sauce to maximizing efficiency. The right AI tools for automation can help streamline repetitive tasks, connect different apps, and automate workflows, allowing you to focus on the creative and strategic aspects of your projects.

23. Zapier (Best for automating workflows between various applications)

Zapier isn’t just an automation tool—it’s your partner in productivity, transforming how you manage tasks and information across your business. You can automate emails, streamline data collection, and create a robust support system with AI chatbots within Zapier.

It lets you create custom workflows—called Zaps—between your favorite apps, all without any coding skills. Set up Zaps to automate repetitive tasks, like adding new email subscribers to your CRM, helping you achieve your productivity goals. Save time and reduce errors by letting Zapier handle it all for you.

Zapier best features

Connect over 2,000 apps like Gmail, Slack, or Mailchimp to build workflows that fit your unique business needs
Create intelligent chatbots for customer support or FAQs without any coding and train them on your website or help center
Automatically extract data, generate content, and analyze information with the power of GPT-4, all without needing an API key
Design web pages, forms, and simple applications that drive essential business processes, all through a user-friendly interface

Zapier limitations

The functionality can be constrained by the capabilities of other tools, as some integrations may have limited triggers and actions, affecting overall usability
Users with limited technical knowledge may find it difficult to configure intricate automation

Zapier pricing

Free (2 Interfaces)
Pro: $20/month (5 Interfaces)
Advanced: $100/month (20 Interfaces)

Zapier ratings and reviews

G2: 4.5/5 (1300+ reviews)
Capterra: 4.7/5 (2884 reviews)

If you’re looking to up your marketing and social media game, you need powerful AI tools at your disposal. These tools take the guesswork out of marketing, letting you focus on strategy while they handle the nitty-gritty.

Buffer : ai productivity tools — Via: Buffer

Creating engaging, consistent social media content while balancing a busy schedule can feel impossible. But with Buffer’s AI Assistant, managing your social channels becomes a breeze.

Buffer is designed for social media pros juggling multiple platforms and provides AI-driven insights to keep your content on-brand and impactful across LinkedIn, Instagram, X (formerly Twitter), and more. You can schedule posts directly from Buffer, and then watch as it publishes across channels at the perfect times to maximize engagement.

Buffer best features

Tailor posts with platform-optimized suggestions that adjust for tone, character limits, and style—no extra prompts needed
Start with just a few details about your business and audience, and let the AI suggest new post ideas that align with your goals
Take your top-performing post and effortlessly adapt it to other platforms, maintaining relevance and engagement with minimal effort
Build a searchable knowledge base, store, and categorize all your social media content for easy access, allowing you to reuse great ideas anytime

Buffer limitations

Buffer’s customer service has been criticized for being unresponsive and not resolving issues effectively
Many users have reported discrepancies between Buffer’s analytics data and other platforms like Instagram and Facebook

Buffer pricing

Free
Essentials: $6/month per channel
Team: $12/month per channel
Agency: $120/month for 10 channels

Buffer ratings and reviews

G2: 4.3/5 (1000+ reviews)
Capterra: 4.5/5 (1481 reviews)

25. SurveySparrow (Best for creating engaging surveys and feedback forms)

If you’re like me and love to give your brand’s touch to every survey, SurveySparrow’s customizable features are a dream come true.

Beyond creating rich, detailed surveys, SurveySparrow makes personalization simple with its CSS customizations, contact parameters, and custom variables, allowing you to build surveys that genuinely feel like an extension of your brand.

Plus, the sharing options are flexible and user-friendly, from direct web links for emails or SMS to QR codes or embedded widgets—making it easy to capture feedback wherever your customers are.

SurveySparrow best features

Set up recurring surveys and automate reminder emails for non-responders and partial responders to boost your completion rates effortlessly
Host surveys on a custom-branded, white-labeled website, reinforcing your brand’s identity with every survey interaction
Get survey reports sent directly to your inbox at set intervals, so you’re always up-to-date on customer feedback
Export survey data in SPSS format for in-depth statistical analysis, perfect for understanding your data with a scientific lens

SurveySparrow limitations

While it offers a polished user interface, users sometimes find the UI clunky and not intuitive, affecting the overall user experience
There are limitations throughout different phases and levels that can be confusing until fully understood, impacting data collection

SurveySparrow pricing

Free
Basic: $19/month per user
Premium: $49/month per user
Business: $149/month per user
Enterprise: $499/month per user
Elite: Custom pricing

SurveySparrow ratings and reviews

G2: 4.4/5 (2000+ reviews)
Capterra: 4.4/5 (111 reviews)

📖 Also Read: 10 AI Hacks That Demonstrate How AI is a Friend and Not Foe

Achieve More with ClickUp as Your Productivity Partner

Using AI productivity tools is essential for anyone looking to work smarter, not harder. These tools help automate tasks, streamline workflows, and free up your time for what really matters—growing your business and driving productivity.

Among all the options available, ClickUp truly stands out.

One of its most impressive features is ClickUp Brain, which as I’ve mentioned before, acts as your personal knowledge manager, organizing information and anticipating your needs. It seamlessly integrates with ClickUp’s other functionalities, allowing you to manage projects, collaborate with teams, and track goals all in one place.

Everything you need to stay organized and get work done.

Contact Sales