Project Management 101

ClickUp's guide to all things project management.

Asana Project Management

Why You Should Look for an Alternative to Asana
Earlier, when you thought of a project management app, Asana was likely one of the first names that popped up. For the longest time, it was the tool synonymous with project management.
When Asana came out in 2013, it was a breath of fresh air for many – the software was sleek and simple. It wasn’t clunky like most of its competition, and allowed for effortless team collaboration.
It was an all-in-one solution that offered you a sound project management system coupled with good team communication and collaboration capabilities.
In addition to that, the free plan of Asana was quite generous. It was extremely user-friendly and easy on the eye too.
Great right? The problem is, that was great for 2013. We’re in 2020 now, and things have changed.
Users no longer want a just simple task list tool to handle basic aspects of project management, like the ability to assign tasks. They want something powerful, user-friendly, and able to handle any project planning, whether it be a simple, or a complex project.
People want a lot more from their project management app now than they did in 2013.
Let’s look at what you should look for in an Asana alternative.

What To Look For in An Asana Alternative

1. Resource Management

Resource management includes manpower, money, tools, inventory – you name it. Your tool should be able to manage a variety of these things.
Your project management platform must be able to keep track of all of these – incorporating time tracking, attendance reports, money management, inventory management, and which office romance is about to turn serious.
The last one is optional, of course!

2. Project Management

If you’re getting a project management tool, it better be able to manage your projects.
Here’s the thing though – this isn’t as simple as it sounds.
Project Management involves a variety of processes. Your tool needs to cope with every one of them.
You need to look for a platform with schedule management software, calendars, milestone management, a dynamic task list – and way more!

3. Collaboration Tools

A good project management solution helps bring your team closer and make team communication easier, not harder.
Your team needs to be able to collaborate with each other easily and effectively: if you use software that makes it difficult to collaborate on multiple projects, it will not be a good project management solution for your team.

Note: See our ultimate list of collaboration tools!

Nowadays, teams are incredibly close-knit. Everyone to know exactly what everyone else is working on.
That’s why a good project management tool doubles up as a good communication tool.
Good collaboration tools should offer your team status updates on where they are regarding a project, communication channels to address concerns and file sharing options to make it easier to collaborate.

4. Simplicity

You could have the most feature-laden tool out there, but if it’s not easy to use – it’s no good. Remember: project management tools simplify the process, not complicate it further.
When you’re looking for a tool, make sure that it’s user-friendly and easy to use.
Otherwise, there’d be a lot of time spent trying to figure your tool out instead of actually using it.

5. Customization

At the end of the day, this is your project management tool. So it needs appeal and work for you.
A good project management tool adjusts to the user’s preferences – not the other way round.
There in the project planning tool, you can choose the layouts and views that you need, whether it be a task list, Gantt chart, color coding, templates, and milestones.
Without this, your tool is in charge of your project management – not you.

6. Integrations and Compatibility

Your project management tool should be a valuable addition to your current process. It needs to integrate with it seamlessly.
A good tool doesn’t make you conduct a complete overhaul of existing processes – instead, it integrates with them. This way, you’re still engaging with something you’re familiar with – but only this time, it’s optimized. Your project management software should take your team to new levels of productivity!
While your project management tool should have multiple capabilities – it’s can’t do everything. In that event, it should have an integration with a software for that function.
Say your tool doesn’t have time tracking built-in – it can still integrate with an external time  management software to compensate for that.
Additionally, it’s a good idea if your tool is mobile – be it iOS, Android or Windows – your tool needs to be as mobile as you are. That way, your task management system goes anywhere you go!

Looking for an Asana alternative?

Check out our master comparison chart, or click the links below to find an Asana alternative that is right for you!

Master Comparison

Get a bird's-eye view of every project management software. Quickly see key features, as well as pros and cons, to aid your search for the perfect project management software.

Read More
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