Notion is a popular productivity application that aims to unify your company’s work processes. It’s a
common workspace for your team
to collaborate, share notes and manage projects together. With a clean Kanban board interface, it simplifies the process
of creating, storing and collaborating over detailed project documents.
While the first Notion app released just a
year ago, it’s already started to get noticed in the productivity field. Here’s a detailed look at a few
features that help it stand out:
One of the most important Notion features is a powerful note-taking. You can add a list, plain text,
videos, sound, code snippets – it’s up to you. This makes creating a standalone page
or database a breeze.
With rich text formatting, your team will
be able to add comments and craft detailed notes that accurately reflect a project’s requirements.
While Notion is primarily a wiki tool, you can use
it to assign tasks and create projects for your team. As each task is stored on a Kanban board, you can easily move these tasks around
and link processes together.
You can even create folders to further categorize your notes. Users can also
enable task notifications to stay informed
of any new project developments.
To cut setup time, the Notion program allows you to create templates for your notes. This makes
it easy to replicate pages in your database and create new pages in seconds.
For example, you can easily create a standardized template for writing all your blog posts. The next
time your content team needs to create a new article, they can use that template to get started.
Notion’s main view is a drag and drop Kanban
board interface. While it’s simple and does the job well, tracking tasks in this view
can be difficult for some users.
However, Notion also offers you a to-do list view that organizes all your tasks in a
handy to-do list. This allows you to instantly take stock of what’s on your plate if you prefer a GTD
approach to productivity.
Your Notion workspace can integrate with
tons of current tools to streamline your workflow. It supports integration with tons
of email and website tools like Typeform, the Google Calendar app, and Google Drive.
While Notion is a good knowledge base program,
it isn’t perfect. Here are a few issues that hold it back from being the perfect solution for your
Notion wants to market itself as a project management alternative. However, it lacks a lot of the task management features that you’d expect from one.
Built-in Gantt charts, assigned comments, reminders and customizable project statuses are just a few project management staples missing from Notion’s feature list.
Notion’s selling point is its customizability. You can customize your docs on a project-by-project basis to get the best out of them. However,
this “openness” is also a problem.
This extensive customizability makes onboarding difficult as it can be overwhelming for most novice users.
Additionally, as everyone is continuously editing documents, you can’t establish a consistent workflow.
Notion is a tool that’s primarily built for
individuals and small teams. It’s not an effective collaboration solution for larger companies;
unless they solely want to use it as a knowledge
Large teams can’t score big with Notion’s limited collaborative capabilities and are better suited to
a dedicated project management tool instead.
Check out our master comparison chart
, or click the links below to find a Notion alternative that is right for you!