Project Management 101

ClickUp's guide to all things project management.

Smartsheet Project Management

Smartsheet is a spreadsheet-based project management software that helps you manage, track and plan projects in real-time. It offers you tons of features such as project reporting and tracking timelines to help you stay on top of your project developments.

Why Would You Choose Smartsheet?

1. Organization and Collaboration

Smartsheet helps your team collaboration efforts with its advanced organizational capabilities. As all your files, notes and tasks are stored in one centralized location, Smartsheet users will find it easy to keep up with project developments.
Smartsheet users can easily access this information and collaborate with other assignees to get their work done in no time. Smartsheet also allows assignees to share PDFs, presentations, and images to make collaboration easier.

2. Reporting

The Smartsheet software comes with powerful Smartsheet forms and reports to monitor project developments. Every report gives you a snapshot of your current status and how things are progressing.
As every report condenses tons of data into understandable bite-sized chunks, you won't have to conduct too many project update meetings. You can see which tasks are due soon, what tasks are unassigned, and where you're falling behind.

3. Powerful Automation

Smartsheet can automate work processes to minimize project hiccups. For example, you can set up automated reminders to trigger whenever you complete a project stage. This will automatically inform your team that they have to work on the next stage of a project.
Not only does this save you tons of time, it also guards against employee oversight. As the tool automatically starts the process, there's less scope of human error!

4. Security

Smartsheet users won't have to worry about their data's security. The tool employs state-of-the-art data protection to always keep your work private. With a feature like single sign-on, or two-factor authentication, you'll have everything you need to prevent security breaches.
Smartsheet even lets you customize the access rights for team collaboration to ensure that only the right people access the right sections of your workplace.

5. Integration

Smartsheet has tons of integrations to boost your work management capabilities. Whether its an integration for a file-sharing app or social networking app, Smartsheet can support it. It can also integrate with cloud-based services like Google Docs, Google Drive, and Google Sheet to boost your productivity.
If that wasn't enough, you can add your own integration to the Smartsheet software using its Open API.

Why Look for a Smartsheet Alternative?

While the Smartsheet software is a capable project management solution, it's far from perfect. Here are a few major drawbacks you'll face if you have a Smartsheet account:

1. Not User-Friendly

The problem with Smartsheet's spreadsheet-based interface is that it's incredibly confusing to work with. As all your data is charted out on these detail-heavy sheets, taking stock of things can be difficult, making it a difficult project management tool.
There's no easy way to skim through project data instantly to identify any changes or updates. You're forced to carefully go through rows and columns of a spreadsheet to identify what's going on. If you're looking for an easy project tool, this is not the right task management tool for you!

2. Cannot Streamline Work Processes

As Smartsheet doesn't come with a dedicated activity stream like other project management tools, you'll find it hard to keep up with project updates and deliverables. There's no way to instantly identify if someone has made a comment or needs your help.
As everything is spreadsheet-based, you'll have to be persistent and rely on conditional formatting to get anything done!

3. Limited Calendar View

While Smartsheet's calendar view adds some scheduling functionality, it's too limited. It can only display a certain number of tasks/events at a particular time. This forces you to open multiple tabs to get a big-picture view of your workflow.

4. Smartsheet Pricing

While Smartsheet comes with a 30-day free trial with no credit card required, the Smartsheet pricing options aren't very attractive.
Smartsheet pricing plans start with a basic individual plan at $14/month while their basic business plan starts at $25/month per user. The Smartsheet cost also goes up when you opt for advanced versions of these plans.
This makes the Smartsheet pricing structure costly for both individuals and larger organizations. There are way better Smartsheet alternatives with a free plan!

Looking for a Smartsheet alternative?

Check out our master comparison chart, or click the links below to find a Smartsheet alternative that is right for you!

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