Project Management 101

ClickUp's guide to all things project management.

Project Management Software Comparison

Choosing project management software is a huge decision, and it is important to carefully compare project management software to find the best fit for your business.
The wrong option will hold you back and make your tasks harder, while the right project management software will help you and your team optimize your workflow, improve your team collaboration, and achieve your project goals!

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How to Compare Project Management Software

Before you start comparing software, you have to understand what your project management needs are!
Taking the time to first outline and understand your needs will give you have a clear vision for what app you should be looking for to manage your complex projects, and help you avoid being distracted by project planning options that, while useful, are not needed!
  • If you already have a tool, take careful notes about what the team likes and doesn’t like. Do they want custom statuses? A tool that will let you assign tasks to multiple people? Need a kanban board view, time tracking, resource management, or scrum story points? This will guide you as you compare options!
  • Make a list of these priorities for project planning software, and survey your team to rank their “must-haves” versus “nice-to-haves.”
  • Do you need project management software to manage a small team, or more complex projects?
  • Once you have your rankings, compare project management software options to see who has what.
Many collaboration tool sites will compare their features against other project management solutions. You can stack everything up against the competition, whether it be Basecamp, Microsoft Project, Zoho Project, or any other PM software applications!
Don't take our word for it! Check out external resources where you can read user reviews and learn more about other's experiences with the platforms! Use sites like Capterra and  Task Reports to see a full picture of reviews and feedback so you can find the perfect project management solution.

Comparing Free Project Management Software

Are you on a lean budget? Many project management software companies offer free project management software!
That price tag may be very tempting, especially if your software budget is small (or non-existent), but you'll want to make sure that you know what exactly you're giving up or getting in exchange for a lower price!
Here are some things to look for in free project management software:
  • Does it get the job done? If it doesn't do what you need, it won't be a good fit!
  • Where are the paywalls, and will they prevent you from being able to use the software once you've hit them? Are there premium features that you need, like the ability to export a Gantt chart?
  • What are the security benefits of this tool/what kind of protection do you have?
  • What kind of support will you receive? Is the software well-documented?
  • Can you export/backup your data if you choose to go to another company?
Asking smart questions before making a decision will help you find the best option for your company.

Comparing The Best Project Management Software

Is price not your main concern when choosing project management software? If that is the case, then you get to focus on finding software with the exact features that your team needs for workflow management.
Take these steps to find the best project management software for your team:
  • Research collaboration features and integrations to see what will work best for your specific needs on your team! Consider what already fits into your current workflows.
  • Calculate the costs of the project management app.
  • Test your options! Many of your options will allow a free trial of their paid plan - just message their support team and request a free trial.
  • Get feedback from your team! They will be the ones using the software, ask them what they think!
  • Make a plan for how to incorporate the software in your processes.
Read on to deep dive into what you should be looking for in free and paid project management software!
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